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Evaluating Needs
Did you know...
90% of an organization's information is still inaccessible by computer?
Office personnel spend up to 30% of their day looking for information?

What is it costing you without a document management system in your firm?

Here is a quick way to estimate your productivity waste in dollars: Using the table below:

  1. ENTER in rows A, B, & C below your actual numbers

  2. Compute Daily Dollars Wasted [Row D=(A*B)*C]

  3. Compute Annual Dollars Wasted [Row E=D*280 work days]

We Can Usually Cut Your Costs By 70%!
Your actual savings will be more or less depending on your actual numbers.

Row Ref.

How Many Dollars Can You Save?

Typical Example

Your Actual Numbers

A

Total Number of Personnel

10  
B

Average Hourly Wage

$15.00  
C

# Of Hours Searching and/or Refilling/Day

1  
D

Daily Productivity Dollars Wasted

$150.00  
E

Annual Productivity Dollars Wasted

$42,000  

To eliminate your wasted dollars, begin gathering answers to the following questions. This check list will allow you to properly evaluate your specific document imaging needs.

Determine Storage Requirements

  • How many documents must the system store?

  • How many existing documents are there and how many new documents are added annually?

Determine Needs Scope
  • How many users will be using the system?

  • How many concurrent users?

Determine Access & Security

  • What internal departments will be using the system & security needs?

  • What publics will need access and how will they access information?

Key Functional Requirements
  • What serious problems must absolutely be solved?

  • What issues should be addressed to reduce costs or improve productivity?

  • What issues should be addressed to make life easier?

Current System & Output Desired

  • Windows, Unix, Linux, OSX, Macintosh, NLM, LAN, WAN, or other

  • Integration with other enterprise applications

  • File outputs...CD-ROM, Hard Disk, PDF, TIFF or other

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